Project Coordinator, Tulsa

Project Coordinator

Tulsa, OK

Full-Time
Benefits Offered: Dental, Life, Medical, Retirement, Vision
Compensation: $45,000 to $60,000 per year

Why Work Here?
We are a family owned and operated company in business since 1920, where you can make a difference.

Position Title: In-Office Project Coordinator

Location: Tulsa, Oklahoma

Reports To: Engineering Manager

Job Type: Full-time

About Us: Preferred Special Combustion Engineering, a division of Preferred Utilities Manufacturing Corporation, is a leading manufacturer of combustion equipment, dedicated to delivering high-quality products and services to our clients. We are seeking a detail-oriented and proactive In-Office Project Coordinator to join our team and support various administrative and project management tasks.

Position Overview: The In-Office Project Coordinator will play a crucial role in ensuring the smooth execution of our projects by managing billing, order entry, service billing, inventory control, schedule coordination, and customer follow-up. This individual will work closely with the Project Manager and other team members to keep projects on track and ensure all administrative aspects are handled efficiently.

Key Responsibilities:

1. Billing:

  • Issue CA invoices and follow up on internal requests and past due accounts.
  • Ensure timely and accurate billing processes are maintained.

2. Order Entry:

  • Enter all orders, including proposals, major jobs, aftermarket, and service orders.
  • Ensure orders are processed accurately and in a timely manner.

3. Service Billing:

  • Handle all billing activities related to the service side of the business.
  • Ensure service billing is completed accurately and promptly.

4. Inventory Control:

  • Assist purchasing in ensuring all inventory is accounted for and properly located.
  • Maintain accurate records of inventory and assist in inventory audits as required.

5. Schedule Coordination:

  • Monitor project schedules and work with the Project Manager to identify milestones.
  • Keep projects on track by ensuring all deadlines are met and resources are allocated efficiently.

6. Project Assistance:

  • Assist the project group with transmittals and closeout documents.
  • Ensure all project documentation is completed and filed appropriately.

7. Customer Follow-Up:

  • Conduct follow-up communications with customers to ensure continuous improvement.
  • Gather customer feedback and relay it to the appropriate departments for action.

Qualifications:

  • High school diploma or equivalent; associate or bachelor's degree in related field a plus.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with project management software and ERP systems is a plus.
  • Ability to work independently and as part of a team.
  • Detail-oriented with strong problem-solving abilities.

Why Join Us:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • Collaborative and supportive work environment.
  • Be a part of a dynamic team dedicated to excellence.

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Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties, responsibilities, and activities may change based on the needs of the company.

Benefits

  • 401(k)
  • 401(k) matching
  • Health insurance
  • Health savings account
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Paid time off
  • Quarterly bonus potential

 

Think you are a good fit? Apply Now!

1. Prepare a resume and cover letter referencing the job you are applying for.

2. Download and complete the below questionnaire.

3. Email your resume, cover letter, and questionnaire to: Resumes@preferred-mfg.com